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Note: This information is subject to change, without notice, in order to comply with federal, state or institutional requirements or policy.
5.1 General Information
The Financial Aid Center administers the student financial aid programs that provide monetary assistance to students who, without such aid, would be unable to attend The W. Student aid is awarded as a supplement to, not in lieu of, reasonable contributions from parental income, other parental resources, and the student’s own resources and earnings. The maximum award will not exceed the sum actually needed to supplement these family resources. The University reserves the right to limit awards to prevent award duplication and to include all scholarships, assistantships, and other resources to prevent over-awarding the student’s need.
The Free Application for Federal Student Aid (FAFSA) is the primary application for aid from federal, state and institutional sources. Because funds are limited in our scholarship, Work Study, and Federal Supplemental Educational Opportunity Grant, early application is recommended. Students submitting their FAFSA before March 1, each year will receive priority consideration for such funds as their eligibility allows. FAFSA forms are available online at www.fafsa.ed.gov. A student aid ID is needed for the student and at least one parent. The FSA ID is a username and password that can be created online at https://fsaid.ed.gov/npas/index.htm.
5.2 Payment of Funds to Student Accounts
Financial aid funds from all sources will be applied to each student’s account balance for tuition, fees, and other institutional charges after the student has registered and attendance has been verified. Book Vouchers may be obtained from the University Accounting Office to allow books to be charged to the student account as long as aid funds will cover all fees and projected book charges. Funds will be disbursed no earlier than 10 days after the beginning of classes. Funds remaining after all charges are paid will be refunded to the student by the University Accounting Office.
Students earn aid funds through attendance; therefore, students who fail to attend classes within the first three class meetings may not receive the awards that were scheduled. Awards are subject to cancellation and possible repayment if those funds were previously used to pay institutional charges. Students who withdraw from classes later in the semester before reaching the 60 percent point in the semester may have a pro rata portion of their aid funds returned to federal fund accounts or lenders as required by federal regulations. If the return results in a credit balance, the student will be responsible for paying the school back the portion that was returned. At that time, a hold will be placed on the account which will prevent future enrollment and an inability to obtain a transcript.
5.3 Scholarships and Awards
To be considered for The W scholarships, students must submit the admission application, which can be obtained from the Office of Admissions. Scholarships are not posted until a student has been accepted to the University, but may be awarded at the time of application. Completing and submitting the request does not guarantee that an award will be issued. To ensure their requests for financial aid assistance are given full consideration, students should apply by April 1. Continuing students should contact the department of their major.
Most MUW academic scholarships are awarded for a period of one academic year (nine months) and are renewable for a maximum of eight semesters for incoming freshmen or four semesters for junior transfer students.
Unless the renewal criteria for the specific awards state differently, all scholarship recipients are required to enroll in at least 12 credit hours per semester and to maintain a minimum MUW cumulative grade point average (GPA) of 2.5. If these criteria are not met the scholarships will be suspended.
5.4 State of Mississippi Tuition Grants
The Mississippi Resident Tuition Assistance Grant (MTAG)
The Mississippi Eminent Scholars Grant (MESG)
The HELP Scholarship
The Mississippi Resident Tuition Assistance Grant (MTAG) is awarded to all applicants pursuing a first certificate, first associate’s, or first bachelor’s degree who meet the following eligibility requirements established by the State Financial Aid Office
Applications and complete eligibility requirements may be acquired by contacting the State Student Financial Aid Office at 1-800-327-2980 or (601) 432-6663. Student can apply online at http://www.msfinancialaid.org. The Mississippi Eminent Scholars Grant (MESG) is awarded to all applicants who meet the eligibility established by the State Financial Aid Office.
Applications and complete eligibility requirements may be acquired by contacting the State Financial Aid Office at 1-800-327-2980 or (601) 432-6663. Students can apply online at http://www.msfinancialaid.org.
The Higher Education Legislative Plan Scholarship (HELP) assists needy students with their college tuition at Mississippi institutions. Applications and complete eligibility requirements may be acquired by contacting the Office of State Student Financial Aid (1-800-327-2980 or (601) 432-6663) who administers the program. Students can apply online at http://www.msfinancialaid.org.
5.5 Federal Financial Aid Programs
Loans
Student loan programs provide long-term, low-interest loans for students. Students must enroll at least half-time (6 undergraduate hours and 6 graduate hours) each term in order to qualify for student loans. All loans must be repaid, with repayment beginning six months after graduating or leaving The W.
The Federal Subsidized Direct Loan is based on financial need as well as annual and aggregate loan limits. Funds from this loan are disbursed each term according to the student’s award notification and promissory note requirements. Interest on this “subsidized” loan does not accrue during eligible periods of enrollment and stated grace periods.
The Federal Unsubsidized Direct Loan is based on the cost of education as well as annual and aggregate loan limits. Funds from this loan are disbursed each term according to the student’s award notification and promissory note requirements. Interest on this loan begins to accrue upon disbursement; however, the payment of interest is deferred until six months after graduation or leaving The W.
The Federal Parent Loan for Undergraduate Students (PLUS) allows the parents or legal guardians of a dependent student to borrow funds to meet the cost of education not met by other financial aid assistance awarded to the student. The repayment period on these loans begins 60 days after the loan is fully disbursed. (Usually, the first payment is due in March for a loan that is awarded for fall and spring semesters.)
Graduate students can also apply for a Direct-PLUS loan.
Annual Loan Limit Amounts
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Year
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Dependent Students
(except students whose parents are unable to obtain PLUS Loans)
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Independent Students
(and dependent undergraduate students whose parents are unable to obtain PLUS Loans)
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First-Year Undergraduate
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$5,500-No more than $3,500 of this amount may be in subsidized loans.
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$9,500-No more than $3,500 of this amount may be in subsidized loans.
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Second-Year Undergraduate
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$6,500-No more than $4,500 of this amount may be in subsidized loans.
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$10,500-No more than $4,500 of this amount may be in subsidized loans.
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Third-Year and Beyond Undergraduate
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$7,500 per year-No more than $5,500 of this amount may be in subsidized loans.
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$12,500 per year-No more than $5,500 of this amount may be in subsidized loans.
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Graduate or Professional Degree Students
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Not Applicable
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$20,500
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Maximum Total Debt from Subsidized and Unsubsidized Loans
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$31,000-No more than $23,000 of this amount may be in subsidized loans.
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$57,500 for undergraduates-No more than $23,000 of this amount may be in subsidized loans.
$138,500 for graduate or professional students-No more than $65,500 of this amount may be in subsidized loans. The graduate debt limit includes all federal loans received for undergraduate study.
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Grants
A grant is gift aid that does not have to be repaid. Only undergraduate students pursuing their first undergraduate degree are eligible for most federal and state grants. The Federal Pell Grant is an entitlement program that is based on financial need. The amount of the Pell Grant is determined by the results from the Free Application for Federal Student Aid (FAFSA). Pell Grants must be prorated for less than full-time enrollment; however, students may still be eligible for Pell Grants even when less-than full-time.
TEACH Grant - Students admitted to The W’s Teacher Education Program who have a 3.25 cumulative GPA may be eligible for the new Federal TEACH Grant if they plan to teach in a high-need field or subject area.
The Federal Supplemental Educational Opportunity Grant (SEOG) is a grant program based on exceptional need and availability of funds. Generally, students must be eligible for a Federal Pell Grant, apply early, and meet other eligibility requirements in order to be considered for these funds. Students must enroll at least half-time (six hours) each term or eligibility for this grant will be lost and funds advanced must be repaid.
Student Employment
The Federal College Work-Study Program provides students with part-time employment. Eligibility for this program is dependent on financial need and availability of funds. Students earn at least minimum wage and are paid on a bi-weekly basis for actual hours worked. Students are assigned work based on positions that are available and the need for student assistance. Students must agree to work the hours required by these positions. Work schedules and positions are determined each semester and are scheduled around the student’s class schedule whenever possible.
Attendance and Repayment Policy
Attendance monitoring is required by the U.S. Department of Education to support any disbursements made to eligible students receiving federal or state financial aid funds. Failure to begin attendance in any course for which you have registered will require a pro rata reduction in Pell Grant awards and possible cancellation of student loans.
Faculty will report “no shows” during the first five days of class each term and will subsequently post an F grade for any student who does not withdraw prior to the drop date. Students are encouraged to make sure faculty know they are attending early in the term to avoid a “no show” reduction in awards. See Section 7.5 Class Attendance .
Students also should be aware that withdrawal from MUW will require a review of awards and the possible reduction or repayment of funds unearned by attendance. See Withdrawal Procedures in General Student Policies and Procedures
Repeated Coursework
Repeated coursework is monitored as required by the U.S. Department of Education. An institution can pay a student for only one retake of any previously passed course or its’ equivalency. Secondly, an institution can pay a student when repeating a course (or its equivalency) an infinite number of times if all previous attempts were failures. And, third, an institution cannot pay a student for any repetition of a previously passed course due to the student failing other coursework.
5.6 Satisfactory Academic Progress
Requirements for Federal Financial Aid Recipients
All students at The W who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. The W has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours. The financial aid office will update their financial aid standing in banner and adjust financial aid accordingly. Students should note this standing is separate from the academic standing.
During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid).
Undergraduate Students
An undergraduate student is considered to be making satisfactory progress if he or she:
- Is admitted and enrolled as a degree student;
- Meets the required qualitative measure for financial aid recipients;
- Maintains required quantitative measurable progress toward the completion of the degree;
- Completes degree requirements within a reasonable length of time.
Required Qualitative Measure
In order to meet the required qualitative measure, the student must maintain a minimum overall MUW GPA (only courses taken at The W are used for this standard). The GPA requirement increases as students progress toward graduation as shown in this scale:
Cumulative Semester
Cumulative Hours Attempted |
MUW Must Pass |
MUW GPA |
| 0-29 |
67% |
and at least a |
1.50 |
| 30-59 |
67% |
and at least a |
1.65 |
| 60-89 |
67% |
and at least a |
1.80 |
| 90-128 |
67% |
and at least a |
2.00 |
Required Quantitative Measure:
In order to maintain measurable progress toward the completion of their degrees, students must successfully complete 67 percent of all MUW credit hours attempted. Hours attempted include repeated courses, dropped courses, withdrawals, and incomplete courses. Pace is calculated by dividing the total number of hours the student has successfully completed by the total number attempted. Hours attempted include repeated courses, dropped courses, withdrawals, withdraw passing, withdraw failing, and incomplete courses.
Example A: If you have attempted 15 credit hours and successfully complete 12 of those hours, dropped 3 hours, then your completion rate will be 12 hours earned divided by 15 hours attempted = 80 percent completion rate. You meet the measurable progress component of this requirement.
Example B: If you have attempted 15 credit hours and successfully completed 6 of those hours, and either dropped, failed, repeated, have an Incomplete in, or withdrew from the other 9 hours, then your completion rate would be 6 divided by 15 = 40 percent completion rate. You do not meet the measurable progress component of this requirement, and you are not eligible for financial aid assistance.
Reasonable Length of Time Requirement:
At The W a reasonable length of time for the completion of a degree program is generally defined as no more than 150 percent of the normal time required to complete a degree program. Course work that transfers into a degree program will adjust the time frame accordingly.
Example A: If your degree requires that you complete 124 credit hours, your reasonable length of time will be 124 hours x 150 percent = 186 hours. You will be within your reasonable length of time during your first 186 hours of attempted course work.
Example B: If your degree requires that you complete 124 credit hours and you have transferred in 54 hours, then your reasonable length of time will be (124 hours - 54 transfer hours) x 150 percent = 105. You will be within your reasonable length of time during your first 105 hours of course work attempted at The W.
A student who is working toward a degree level that he or she has already completed or exceeded (i.e., second bachelor’s degree) will have his or her reasonable length of time established at no more than 100 percent of the normal length of the program minus any course work that transfers into the program.
Graduate Students
Graduate students are considered to be making satisfactory progress if they comply with the academic regulations described in the Graduate Studies Bulletin and complete their programs within the 150% maximum time-frame as described above.
5.7 Reinstatement of Financial Aid
Eligibility and Appeals Process
If a student is ineligible for financial aid because the student has not maintained satisfactory progress toward completion of his/her degree, the student may reapply for financial aid when he/she has cleared the deficiency and is again progressing satisfactorily according to the requirements outlined above. It is the student’s responsibility to initiate any appeal for financial aid eligibility.
When mitigating circumstances are involved, the student may appeal the suspension of eligibility. To do so, the student must complete an Appeal Form and submit it to the Director of Financial Aid. The letter must include:
- The reason(s) why satisfactory progress is not being made;
- Changes or improvements that will prevent future problems;
- Any documentation that supports the rationale for the appeal.
The form will be reviewed and a decision will be made within two weeks. Appeals may be approved without provision, or they may be approved provisionally. The student will be placed on an academic plan, establishing a one semester probationary period in which the student must earn a given number of credit hours and/or specified GPA. After the probationary semester, the student would be eligible to receive federal aid if the student is now progressing satisfactorily or the academic plan is being met. As long as progress is being made, subsequent appeals should be approved to allow students to regain full eligibility.
Appeals may also be denied. Appeals for academic reinstatement granted by the Scholastic Appeals Committee or other departments do not constitute reinstatement of financial aid eligibility. If an appeal is denied, eligibility will be reinstated once satisfactory progress is being made.
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